Privacy policy

Privacy po­li­cy

At Hamilton we pro­tect the in­tegri­ty of our cli­ents, part­ners and employe­es by taking the ap­pro­pri­a­te me­a­su­res in or­der to com­ply with cur­rent da­ta pro­tec­tion re­gu­la­tions. Everyone is en­tit­led to the pro­tec­tion of their per­so­nal da­ta.

Hamilton has de­ve­lo­ped a da­ta pro­tec­tion po­li­cy (the “Policy”) re­gar­ding our pro­ces­sing of per­so­nal da­ta per­tai­ning to cli­ents, part­ners and ot­hers that Hamilton may pro­cess in con­nec­tion with our bu­si­ness. The Policy follows the re­gu­la­tion (EU) 2017/679 of the European Parliament and of the Council on the 27 April 2016 on the pro­tec­tion of na­tu­ral per­sons with re­gard to the pro­ces­sing of per­so­nal da­ta and on the free mo­ve­ment of such da­ta, and re­pe­aling Directive 95/46/EC (the “GDPR”).

Personal da­ta me­ans any in­for­ma­tion that may be used to iden­ti­fy you direct­ly or in­direct­ly or ot­her­wi­se ad­he­res to you as a per­son. The po­li­cy ex­plains how your per­so­nal da­ta may be pro­ces­sed as well as your rights and Hamilton’s ob­li­ga­tions in re­la­tion to the pro­ces­sing. Hamilton is the pro­ces­sor of the per­so­nal da­ta pro­ces­sing as descri­bed in this po­li­cy. If you ha­ve any in­qui­ri­es re­gar­ding the pro­ces­sing of your per­so­nal da­ta, ple­a­se con­tact us at pri­va­cy@ha­mil­ton.se.

1.  WHICH PERSONAL DATA IS PROCESSED

1.1 Hamilton will pri­ma­rily pro­cess per­so­nal da­ta col­lec­ted from you direct­ly as a re­sult of our con­tact with you. For ex­amp­le in con­nec­tion with an as­sign­ment, coo­pe­ra­tion, a job ap­pli­ca­tion or any ot­her si­tu­a­tion whe­re we get ac­cess to your per­so­nal da­ta.

Personal da­ta that Hamilton may col­lect from you in­clu­de:

  • ba­sic in­for­ma­tion about you such as your na­me, and con­tact de­tails;
  • lan­gu­age pre­fe­rence, job tit­le and con­nec­tion to com­pa­ny;
  • so­ci­al secu­ri­ty num­ber, passport num­ber or ot­her iden­ti­fi­ca­tion num­ber;
  • in­for­ma­tion re­gar­ding the com­pa­ny you own, con­trol or work for; and/or
    in­for­ma­tion re­gar­ding your pri­or work­pla­ce or en­ga­ge­ments.

1.2 You are not ob­li­ga­ted to pro­vi­de us with your per­so­nal da­ta but wit­hout ac­cess to it is pos­sib­le that we may not un­der­ta­ke as­sign­ments, an­swer re­quests or com­mu­ni­ca­te with you for ot­her pur­po­ses. As re­gards to po­ten­ti­al as­sign­ments, it may pre­vent us from car­ry­ing out the as­sign­ment you ask us to con­duct or to ma­ke the ne­ces­sa­ry con­trols con­cer­ning con­flict of in­te­rest and mo­ney laun­de­ring. We ha­ve to decli­ne any po­ten­ti­al as­sign­ment if the­se con­trols can­not be car­ri­ed out.

1.3 Some per­so­nal da­ta may be ob­tai­ned from ot­her sour­ces, in­clu­ding pub­licly avai­lab­le se­arch engi­nes, sector-spe­ci­fic news­let­ters,  so­ci­al me­dia and in­for­ma­tion on your employer’s web­si­te. Such col­lecting of per­so­nal da­ta is un­der­ta­ken to de­ter­mi­ne your cur­rent pro­fes­sio­nal po­si­tion.

2. WHY WE PROCESS YOUR PERSONAL DATA

2.1 Hamilton may use your per­so­nal da­ta for dif­fe­rent pur­po­ses in­clu­ding:

  • the ful­fil­ment of our ob­li­ga­tions to­wards you by per­for­ming and ma­na­ging as­sign­ments or sa­fe­gu­ar­ding your in­te­rests, for ex­amp­le by in­vo­i­cing, cli­ent re­gi­stra­tion or ma­na­ge­ment of cli­ent ac­counts;
  • the ful­fil­ment of our ob­li­ga­tions un­der laws and re­gu­la­tions; in­clu­ding com­pul­so­ry con­trols re­gar­ding con­flict of in­te­rest and (if ap­pli­cab­le) mo­ney laun­de­ring and for ac­counting and in­vo­i­cing pur­po­ses;
  • and bu­si­ness and met­hod de­ve­lop­ment, mar­ket ana­ly­sis, sta­tistics and risk ma­na­ge­ment.

2.2 Hamilton may pro­cess your per­so­nal da­ta on any of the following grounds:

  • to ful­fil the agre­e­ment en­te­red in­to with you or your bu­si­ness;
  • to ful­fil our ob­li­ga­tions un­der laws and re­gu­la­tions;
  • to pro­tect and sa­fe­gu­ard your in­te­rests;
  • if you ha­ve gi­ven pri­or con­sent to your per­so­nal da­ta be­ing pro­ces­sed for one or se­ve­ral spe­ci­fic pur­po­ses; and/or
  • to ful­fil a pur­po­se pur­su­ant to our, or a third par­ty’s, le­gi­ti­ma­te in­te­rest.

2.3 When ap­pli­cab­le, your per­so­nal da­ta may be pro­ces­sed for the pur­po­se of ful­fil­ling Hamilton’s le­gi­ti­ma­te in­te­rest. Such le­gi­ti­ma­te in­te­rests may be ap­pli­cab­le:

  • when we ful­fil our ob­li­ga­tions to our cli­ents in ac­cor­dan­ce with an as­sign­ment or agre­e­ment that is part of our bu­si­ness ac­ti­vi­ty;
  • in con­nec­tion with our bu­si­ness and met­hod de­ve­lop­ment, mar­ket ana­ly­sis, sta­tistics and risk ma­na­ge­ment; and
  • when we pro­cess per­so­nal da­ta for direct mar­ke­ting, such as news­let­ters and ot­her up­da­tes or in­vi­ta­tions to Hamilton events.
  • By way of the ca­ses men­tio­ned abo­ve, our le­gi­ti­ma­te ground is to car­ry out our as­sign­ments as a part of our bu­si­ness ac­ti­vi­ty, to ana­ly­se and de­ve­lop our bu­si­ness and to com­mu­ni­ca­te in­for­ma­tion to po­ten­ti­al cli­ents and ot­hers about Hamilton’s bu­si­ness and ser­vices. You ha­ve the right to ob­ject to us pro­ces­sing your per­so­nal da­ta ba­sed on our le­gi­ti­ma­te grounds, for mo­re in­for­ma­tion see sec­tion

2.4 Sensitive per­so­nal da­ta in­clu­ding in­for­ma­tion about uni­on mem­bers­hip, in­for­ma­tion re­gar­ding he­alth or sex­u­al ori­en­ta­tion may be pro­ces­sed if you ha­ve pro­vi­ded your con­sent he­re­to, in or­der to ful­fil our le­gal ob­li­ga­tions, e.g. in ac­cor­dan­ce with la­bour law, or if the pro­ces­sing is ne­ces­sa­ry in or­der to sa­fe­gu­ard and en­for­ce your le­gal claim.

3. How we pro­cess your per­so­nal da­ta

3.1 Access to per­so­nal da­ta

According to le­gal pri­vi­lege, Hamilton is ob­li­ga­ted un­der Swedish law to ob­ser­ve con­fi­den­ti­a­li­ty re­gar­ding all cli­ent in­for­ma­tion we pro­cess un­less you ha­ve gi­ven your con­sent to pub­li­ci­se the in­for­ma­tion.

We will not di­sclo­se any per­so­nal da­ta to a third par­ty ot­her than when:

such di­sclo­su­re has be­en agreed between you and Hamilton;

such di­sclo­su­re is ne­ces­sa­ry in or­der to ex­er­ci­se your rights in con­nec­tion with an as­sign­ment. In the­se si­tu­a­tions, we may di­sclo­se your per­so­nal da­ta to courts, aut­ho­ri­ti­es, counter­par­ti­es and their ad­vi­sors;

such di­sclo­su­re is ne­ces­sa­ry for us to com­ply with ob­li­ga­tions un­der laws and re­gu­la­tions or a de­ci­sion from an go­vern­men­tal aut­ho­ri­ty or court; and

we hi­re ex­ter­nal per­son­nel that car­ry out as­sign­ments on our be­half. For ex­amp­le, we ha­ve se­ve­ral sup­pli­ers pro­vi­ding us with our IT systems, te­lep­ho­ne ser­vices and ot­her soft­wa­re that may pro­cess your per­so­nal da­ta. These sup­pli­ers ge­ne­ral­ly ha­ve ac­cess to the in­for­ma­tion be­ing pro­ces­sed through the systems they pro­vi­de. However, they may on­ly pro­cess your per­so­nal da­ta to the ex­tent that is ne­ces­sa­ry in or­der for them to pro­vi­de their ser­vices and may not use your per­so­nal da­ta for their own pur­po­ses.

3.2  Retention pe­ri­od

Hamilton will sto­re your per­so­nal da­ta un­til they are no long­er nee­ded for the pur­po­ses they we­re col­lec­ted. The per­so­nal da­ta may al­so be sto­red in or­der to ful­fil anot­her pur­po­se than for which the per­so­nal da­ta was ini­ti­al­ly col­lec­ted, pro­vi­ded that the new pur­po­se do­es not con­flict with the ini­ti­al pur­po­se. Hamilton will era­se the da­ta that is no long­er nee­ded but may sa­ve spe­ci­fic per­so­nal da­ta ne­ces­sa­ry in or­der to ful­fil ob­li­ga­tions un­der laws and re­gu­la­tions and main­tain the re­la­tions­hip with you.

Regarding cli­ent mat­ters, the pro­ces­sing will be car­ri­ed out in ac­cor­dan­ce with the co­de of pro­fes­sio­nal con­duct is­su­ed by the Swedish Bar Association, Guiding Principles for Good Advocate Conduct (Sw. “Vägledande reg­ler om god ad­vo­kat­sed”). This me­ans that any da­ta will be sa­ved for ten ye­ars from the mat­ters da­te of com­ple­tion, or long­er if requi­red by the na­tu­re of the mat­ter. Personal da­ta that is requi­red to be sa­ved for a cer­tain amount of ti­me ac­cor­ding to laws and re­gu­la­tions, for ex­amp­le ongo­ing as­sign­ments, will be sa­ved in com­pli­an­ce with such laws and re­gu­la­tions af­ter the as­sign­ment is com­ple­ted.

Data that is pro­ces­sed for the pur­po­se of de­ve­lo­ping, ana­ly­sing and mar­ke­ting may be sa­ved one ye­ar from the last point of con­tact. If you decli­ne to re­cei­ve direct mar­ke­ting from us, any per­so­nal da­ta that is pro­ces­sed for this pur­po­se will be era­sed im­me­di­a­tely.

Information pro­vi­ded in the ac­counts and ac­counting in­for­ma­tion is sa­ved for se­ven ye­ars  in ac­cor­dan­ce with the Swedish Accounting Act (Sw. “Bokföringslagen”).

4. Your rights

4.1 The right to ob­tain a copy and to recti­fi­ca­tion

You ha­ve the right to ob­tain a copy of your per­so­nal da­ta un­der­go­ing pro­ces­sing by Hamilton wit­hout cost. If you con­si­der any per­so­nal da­ta about you, col­lec­ted by Hamilton, to be in­correct, you ha­ve the right to recti­fi­ca­tion. Hamilton will recti­fy all per­so­nal da­ta that is in­correct with the ex­cep­tion of per­so­nal da­ta on­ly pro­ces­sed for ar­chiving pur­po­ses.

4.2 Right to era­su­re

Your per­so­nal da­ta will not be sa­ved for a long­er pe­ri­od than spe­ci­fi­ed in sec­tion 3.2 and Hamilton will era­se all ot­her per­so­nal da­ta in com­pli­an­ce with ap­pli­cab­le laws and re­gu­la­tions. You ha­ve the right to de­mand era­su­re of in­correct per­so­nal da­ta and pro­ces­sing of per­so­nal da­ta that is no long­er ne­ces­sa­ry. Such a de­mand of era­su­re may al­so re­gard per­so­nal da­ta be­ing pro­ces­sed due to le­gi­ti­ma­te in­te­rests.

4.3 Right to ob­ject

You ha­ve the right to ob­ject to pro­ces­sing ma­de ba­sed on our le­gi­ti­ma­te in­te­rests. Such ob­jec­tion me­ans that Hamilton may not pro­cess your per­so­nal da­ta furt­her. Hamilton’s pro­ces­sing ba­sed on le­gi­ti­ma­te in­te­rest is spe­ci­fi­ed abo­ve in sec­tion 2.3.

4.4 The right to restric­tion of pro­ces­sing

You ha­ve the right to ob­tain restric­tion of pro­ces­sing when one of the following cir­cumstan­ces is ap­pli­cab­le:

if you con­test the ac­cu­ra­cy of the per­so­nal da­ta;

if the pro­ces­sing is un­law­ful and you re­quest restric­tion ins­te­ad of de­le­tion of the per­so­nal da­ta;

if the per­so­nal da­ta is no long­er nee­ded for the pur­po­ses of the pro­ces­sing, but you requi­re the per­so­nal da­ta for the establish­ment, ex­er­ci­se or de­fence of le­gal claims; or

if you ha­ve ob­jec­ted to pro­ces­sing ba­sed on le­gi­ti­ma­te in­te­rest.

A restric­tion of pro­ces­sing me­ans that the per­so­nal da­ta on­ly shall be furt­her pro­ces­sed with your con­sent, with the ex­cep­tion of sto­rage.

4.5 Right to da­ta por­ta­bi­li­ty

You ha­ve the right to re­cei­ve the per­so­nal da­ta that you ha­ve pro­vi­ded to us in a structu­red, com­mon­ly used and machi­ne-re­a­dab­le for­mat. This ap­pli­es to pro­ces­sing ba­sed on your con­sent or due to an agre­e­ment.

4.6 Right to withdra­wal of con­sent

If you ha­ve gi­ven your con­sent to pro­ces­sing, you ha­ve the right to withdraw that con­sent. When you withdraw your con­sent the pro­ces­sing that the con­sent re­fers to will ce­a­se and tho­se col­lec­ted per­so­nal da­ta will be era­sed gi­ven that the per­so­nal da­ta is not nee­ded for any ot­her pur­po­se giving Hamilton the right to pro­cess your per­so­nal da­ta.

4.7 The ex­er­ci­se of your rights

If you wish to in­vo­ke any of your rights spe­ci­fi­ed abo­ve, you may con­tact us as descri­bed be­low in sec­tion 6.

Hamilton will pro­cess your re­quest ac­cor­ding to this sec­tion 4 wit­hout un­due de­lay. If Hamilton de­ci­des not to grant your re­quest in full or in part, Hamilton will no­ti­fy you about this as well as the re­a­son for the de­ci­sion.

5. Supervisory Authority

If you are un­sa­tis­fi­ed with Hamilton’s pro­ces­sing of your per­so­nal da­ta or a de­ci­sion in re­fe­rence to sec­tion 4 abo­ve you al­ways ha­ve the right to ma­ke a com­plaint with The Swedish Data Protection Authority (Sw. “Datainspektionen”).

6. How to con­tact us

E-mail us at pri­va­cy@ha­mil­ton.se or re­gu­lar mail to the ad­d­ress pro­vi­ded be­low if you ha­ve any in­qui­ri­es re­gar­ding our pro­ces­sing of your per­so­nal da­ta.

The da­ta con­trol­ler for the pro­ces­sing descri­bed he­re­in is Hamilton Advokatbyrå KB, re­gi­stra­tion num­ber 969741-8540, Hamngatan 27, Box 715, 08 505 501 00, www.ha­mil­ton.se, pri­va­cy@ha­mil­ton.se